A list
Tap 🤝 Share next to the list's name. They see every task in it, including the ones you add later.
Sharing, your way
Share a to-do list, and decide exactly what they can do.
Share a list, a single task or your whole Upcoming with someone. It's View only unless you choose Edit & add or + delete, it can stop on a date of your choosing, and the database itself holds everyone to it.
- View only by default
- Shares that end on their own
- Enforced by the database
Groceries
👀 View only — tap anything to read it. Ask the owner if you need to make changes.
Switch the right above, then try to tick, add or delete: the list answers the way Freely does.
How does sharing work?
In Freely, a free to-do list, you share with a person by their e-mail address or a nickname you've saved for them. They see what you shared as soon as they sign in to Freely with that address. Every share starts as View only; you can allow Edit & add or + delete, give it an end date, and change or end it whenever you like.
What you can share
A list, your Upcoming, or one task
Each is shared the same way, with the same rights and the same end dates.
Your Upcoming
Tap 🤝 Share at the top of Upcoming. They see every task you've given a date, from every list, including later ones.
One task
Share it from the task's details. The list it sits in stays private, and the task turns up under Shared tasks for them.
Rights
What each right lets them do
Pick one when you share. To change it, share with the same person again and pick the new right; it replaces the old one.
| They can | View only | Edit & add | + delete |
|---|---|---|---|
| See the tasks | Yes | Yes | Yes |
| Tick tasks off | No | Yes | Yes |
| Edit tasks and add new ones | No | Yes | Yes |
| Delete tasks | No | No | Yes |
| Leave the share | Yes | Yes | Yes |
| Share it on, or change the share | No | No | No |
Only you, the owner, start, change or end a share. For a single task, the middle right is called Edit.
End dates
Shares that stop on their own
Lending the shopping list for a week, or a project list for one term? Pick when the share should stop. When the day passes, their access ends by itself: the database checks the date, not their screen. You can end any share early, too.
- No end date
- For a week
- For a month
- For three months
- Until a date…
Settings · Sharing 🤝
Groceries→ Housemateedit
Upcoming→ Partnerview only
School→ Classmateview onlyuntil Jun 30
Settings lists everything you share, with each right and end date, and a Remove next to each.
Step by step
How to share a list
-
Tap 🤝 Share
It sits next to the list's name. For your Upcoming it is at the top of Upcoming; for one task, it is in the task's details.
-
Say who
Type their e-mail address, or a nickname you've saved for them, so you never have to remember the address again.
-
Choose the right
View only is already picked. Choose Edit & add if they should tick, edit and add, or + delete if they may also remove tasks.
-
Choose when it ends
Leave No end date, or pick a week, a month, three months or a date of your own.
-
Tell them
Freely doesn't send invitation e-mails. Once they sign in to Freely with that address, the list is there, in a Shared with me folder in their sidebar.
Share Groceries
Who
E-mail address or nickname
They can- View only
- Edit & add
- + delete
- No end date
- For a month
- Until a date…
Share
When shares overlap
The most specific share decides
Someone can hold your Upcoming, one of your lists and a single task all at once. For any task, Freely uses the closest share: the task's own, then its list's, then your Upcoming's.
Say you share your Upcoming View only and your Groceries list with Edit & add. They can tick and add groceries, and only look at the rest. Once a list's share has ended, nothing in that list can be reached through your Upcoming either.
- The task's own share, if it has one
- Otherwise its list's share
- Otherwise your Upcoming's share
The database follows the same order, so the screen and the rules never disagree.
Working together
Assigning tasks, and teams
Sharing lets people see a list. Assigning puts a task on someone's plate.
Assign a task
- Give it to one person, or to everyone on the list at once
- It shows in their Assigned to me, even from a list that was never shared with them
- Mark it 🔒 private and only the people it's for see it
- They can tick and edit it, but not hand it on, change its privacy or move it to another list
- When they tick off a repeating task, they can add the next one for you
Teams
- Make one in Settings → Teams and invite people to it
- Teammates can message each other straight away, with no request first
- Assign a whole list to a team in one go
- A guest can assign work to the team without reading its chat
- A team is private: nobody sees it unless they were invited
Honest limits
What sharing doesn't do
- They need a Freely account. It's free, and it has to be under the address you shared with. Freely sends no invitation e-mail, so tell them yourself.
- No public share links. You share with a person, by their address. There is no link that opens a list for whoever has it.
- Tasks only. Notes, habits and the canvas stay private to you; sharing covers tasks, lists and your Upcoming.
- Changes arrive live while Freely is open. Someone offline sees what changed once they're back online.
Questions
Sharing lists: questions
Does the person I share with need a Freely account?
Yes. They sign up for free with the address you shared with, and the list is waiting for them. Freely doesn't e-mail them about it, so let them know.
Can they share my list with someone else?
No. Only the owner can start, change or end a share, whatever right the other person has. They can leave the share whenever they like.
What happens when a share ends?
Their access stops on its own: from the end date, the database no longer gives them the list. Your tasks stay exactly as they were.
Can I see everything I've shared?
Yes. Settings lists every list and Upcoming you share, with the person, the right and the end date, and a Remove button to end each. A single task's shares are in that task's details.
Share your first list
Start with the shopping. View only, for a week, and see how it feels.
A list stays private until you share it, and only you can share it.